---
title: "Adding a New User and Assigning Roles, Memberships and Licenses"
canonical: "https://servicedesk.maxgeo.com/space/DS/2087190529/Adding%20a%20New%20User%20and%20Assigning%20Roles%2C%20Memberships%20and%20Licenses"
format: markdown
---
*This guide provides a step-by-step process for adding new users and assigning them roles, memberships, and licenses within DataShed Admin. It simplifies user management by detailing how to configure access and permissions, ensuring that users have the appropriate roles and project access. By following this guide, administrators can efficiently onboard new users and maintain organized user permissions, enhancing overall system security and functionality.*


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Log onto your **DataShed Admin**. The default landing page is the **User List**.

![Adding a New User and Assigning Roles, Memberships and Licenses - Step 0.png](media://78edefa1-19d2-4429-a81c-8a50a84cfd6b)


Click **+User** to open the **Create User** window.

![Adding a New User and Assigning Roles, Memberships and Licenses - Step 1.png](media://a7d2830c-a292-4b31-bf2d-354d63091c4f)


Enter the details for the new User, then click **Save**.

![Adding a New User and Assigning Roles, Memberships and Licenses - Step 14.png](media://7db8488c-67dc-4f44-84e5-883d20b64a7f)


The **User Details** page will open. Click **+User Role** to open the **Create User Role** form.

![Adding a New User and Assigning Roles, Memberships and Licenses - Step 17.png](media://d43b616d-8f23-4345-a8b8-816f7d9e2ce2)


Select the **User Roles** to be assigned to the User.

The current roles include

- **Administrator:** allows a user access to login to the DataShed5Admin application
- **WSA_EmailNotification:** a user with this role will be sent notifications emails for new user registrations, and errors that may occur from the MXAutodownloader scheduling application.
- **WSServiceConsumer:** a user with this role will have access to use the MXSync tool to synchronise data to an MDS database they have been granted membership to.
- **SuperUser:** a user with this role assigned will also see entries for ‘Reports’, ‘Dashboards’, ‘Applications’, and ‘Roles’.
- **LGL_Admin:** Role required to edit templates in LogChiefLite
- **LGL_User:** Role required to use LogChiefLite, also requires an active LogChiefLite license
- **MxAPI:** Role required to use the mxAPI (QGIS plugin, Sample Dispatch ALS Webtrieve submission).

![Adding a New User and Assigning Roles, Memberships and Licenses - Step 19.png](media://29277fe9-703d-4ded-b26c-34f812dfcebb)


After selecting all the required **Roles**, click **Save** to return to the **User Details** page.

![Adding a New User and Assigning Roles, Memberships and Licenses - Step 22.png](media://67c34c86-90c0-40e1-a737-a15c0975cc8d)


Click **+Membership** to open the **Create Membership** form.

![Adding a New User and Assigning Roles, Memberships and Licenses - Step 23.png](media://0d6cfe20-4a32-4246-960b-372ebe4a56bc)


Select the **Database** the User will be added to.

![Adding a New User and Assigning Roles, Memberships and Licenses - Step 24.png](media://fec31c69-655d-4a8a-a6fb-1066c37f732c)


Click the **Approved** checkbox.

![Adding a New User and Assigning Roles, Memberships and Licenses - Step 25.png](media://0ec87a4f-294c-4220-9600-e6be9c7cad77)


Then click **Save**. The **Membership Detail** page will open.

![Adding a New User and Assigning Roles, Memberships and Licenses - Step 26.png](media://4d847404-a3ff-472c-8131-d4574cebfcd7)


Click **Edit User's Projects**

![Adding a New User and Assigning Roles, Memberships and Licenses - Step 27.png](media://1127deeb-3a1b-43e2-9a83-60685c39fd92)


Select the **Projects** the User can access.

![Adding a New User and Assigning Roles, Memberships and Licenses - Step 28.png](media://0c9b6133-b012-47e1-a6e0-ad9177cf81a7)


Then click **Save**.

![Adding a New User and Assigning Roles, Memberships and Licenses - Step 29.png](media://40c3fc01-932a-4a0f-9bf2-8a74d4705e84)


Click **Modules** to open the Modules tab.

![Adding a New User and Assigning Roles, Memberships and Licenses - Step 30.png](media://ef949c7b-362c-4cbf-af8f-96068c252e40)


Click **Edit User's Groups** to display the available **User Groups**.

![Adding a New User and Assigning Roles, Memberships and Licenses - Step 31.png](media://85f04a8f-f9ba-4073-9a98-e36df40882a6)


Select a **User Group** the User will be added to, then click **Save**.

![Adding a New User and Assigning Roles, Memberships and Licenses - Step 33.png](media://aa289472-62d1-4fde-87b8-2cbb3ed6e3b7)


Now, click **Databases** to add the User to a **Database Application License**.

![Adding a New User and Assigning Roles, Memberships and Licenses - Step 35.png](media://93576aa7-0cf1-40fc-a3d3-3d725a9ff09b)


Click the **Licenses** link to open the **Database Application Licences** form.

![Adding a New User and Assigning Roles, Memberships and Licenses - Step 36.png](media://98942959-bdcd-4a91-913e-a7cb23a39b6a)


Click the **person profile** icon for the role you want to add the User to, in this case the **SysAdmin Role**.

![Adding a New User and Assigning Roles, Memberships and Licenses - Step 39.png](media://4330a834-a3bb-40e9-96cf-908781d5c9b2)


Click **+User** to open the **Add User** form.

![Adding a New User and Assigning Roles, Memberships and Licenses - Step 40.png](media://f0b77d13-38f1-4b9e-9e4f-a06d3f852ddb)


Select the User from the dropdown list.

![Adding a New User and Assigning Roles, Memberships and Licenses - Step 41.png](media://84a774c7-2010-49ad-b7e7-46058ad5cb17)


Click **Save**.

![Adding a New User and Assigning Roles, Memberships and Licenses - Step 42.png](media://0cbad50a-9304-427b-8592-72d5395d17d3)


The User is added to the **Database License Role**.

![Adding a New User and Assigning Roles, Memberships and Licenses - Step 43.png](media://a73d6d78-3f4a-43a5-b5a1-245100aaa6f0)


Hover the cursor over a person profile icon the display Users in that **Role**. Click the icon to open the Database Application User License form.

![Adding a New User and Assigning Roles, Memberships and Licenses - Step 44.png](media://246fa40d-dbcd-412e-929f-9465ad809106)


Click **+User** to open the **Add User** form. We will add the User to the **mxAPI** Role.

![Adding a New User and Assigning Roles, Memberships and Licenses - Step 45.png](media://95474f3a-096f-4931-abe7-35ac8cadb245)


Select the User from the Dropdown list.

![Adding a New User and Assigning Roles, Memberships and Licenses - Step 46.png](media://bc1da8aa-92e6-4d59-a0a2-64e30977b2c5)


Click **Save**.

![Adding a New User and Assigning Roles, Memberships and Licenses - Step 47.png](media://76b3211e-8db8-4d06-9467-791ed52f7754)


The Users **mxAPI Key** is displayed. Click **Copy to Clipboard and Close** to copy the **mxAPI Key** to the clipboard. Save this key in a **TXT** file for later use.

![Adding a New User and Assigning Roles, Memberships and Licenses - Step 48.png](media://f873e1f0-77fb-493d-bcbf-587e1077dc78)