---
title: "Completion Process (Expenditure - Expenditure Screen) contains errors"
canonical: "https://servicedesk.maxgeo.com/space/LC/1262911497/Completion%20Process%20(Expenditure%20-%20Expenditure%20Screen)%20contains%20errors"
format: markdown
---
<u>**Problem:**</u>

1. The 'To' and 'From' dates are incorrect.
  - If this is the first time you have used the Expenditure Completion Process on this particular Lease and there is no forward expenditure in the "Expenditure" tab, refer to **Cause 1**.
  - If you have forward expenditure in the "Expenditure" tab, refer **Troubleshooting 1**.
2. The dates in the 'Action Notes' section do not match the dates I have entered into the 'Date From' and 'Date To' field, refer to **Cause 2**.
3. The value in the 'Commitment' is incorrect and you have forward expenditure in the "Expenditure" tab, refer **Troubleshooting 1**.
4. For all other matters, follow Troubleshooting starting at **Troubleshooting 1**.

<u>**Troubleshooting:**</u>

1. If you have not saved changes that you have made to the "Expenditure" tab, refer **Cause 3**.
2. If you have rows in the "Expenditure", in respect of which the 'Date Lodged' is emply, the Completion Process should be picking up on the earliest 'Date To' of these rows.
  - The 'incorrect' data matches a row of data in the "Expenditure" tab, and this row relates to data that is lodged and therefore not required to be considered forward expenditure, refer **Cause 4**.
  - If this row has the wrong dates, refer **Cause 5**.
  - If this row relates to data that is neither forward expendiutre, nor expenditure that has been reported on, refer **Cause 4**.
  - If you are trying to report on an earlier period for which there is no data in the "Expenditure" tab, refer **Cause 6**.

<u>**Cause:**</u>

1. LeaseControl relies on the history of the Lease to determine the appropriate dates.  As there is no history, LeaseControl cannot populate the data correctly.  Refer to **Solution 1**.
2. There is a bug in V1.8.0 (Bug#4006) that is causing the due date of the Action to be guiding factor for the dates, rather than data contained in the Rent tab and causing the Lease record to close after completion.  Refer to **Solution 2**.
3. As of ~V1.7.2 this is a bug.  Refer to **Solution 2**.
4. You have not saved changes, that therefore the data has not been pushed through to the database where it can be used for processes including the completion process.  Refer **Solution 3**.
5. As of V1.8.0 LeaseControl was better capable of handling non-Western Australian expenditure, by capturing forward expenditure in the "Expenditure" tab.  This means that any row of data that does not have a 'Date Lodged' is considered forward expenditure.  Refer **Solution 4**.
6. The "Expenditure" completion process looks to this row of data to preempt the relevant dates and minimum commitment.  Therefore if this data is incorrect, it will appear incorrectly in the "Expenditure" completion process.  Refer **Solution 5**.
7. If forward commitments are contained within the "Expenditure" tab, this data will be used, rather than the configured expenditure calculations and the auto-detection of the 'Period To' and 'Period From' from the latest reported expenditure.  Therefore refer **Solution 6**.

<u>**Solution:**</u>

1. Correct the dates in the To and From fields, along with the remainder of the form.  Once completed, check the 'expenditure' tab to ensure you are happy with how it is populated (if not showing, simply refresh the grid).  If you would like, mark the subsequent rent Action complete, and view the 'From' and 'To' dates to check they now populate correctly - remembering to cancel out such that the Action remains unchanged.
2. Contact servidedesk.maxgeo.com to determine if there is a later version available.
3. Cancel out of completing the Action, save changes ("Apply" or "OK") then re-try completing the Action.
4. Add a "Date Lodged" for all rows of data which are not forward expenditure, or remove the data from the grid if it relates to neither forward expenditure nor expenditure which has been reported on.
5. Cancel out of completing the Action, edit the data, save changes ("Apply" or "OK") then re-try completing hte Action.
6. Either:
  - Cancel out of completing the Action, add the data to the "Expenditure" grid, save changes ("Apply" or "OK") then re-try completing the Action.
  - Correct the data within the Expenditure completion process.

<u>**Additional Info:**</u>

- <u>*Where is the 'Rent grid' and how do I 'refresh' it?*</u>  The Rent grid is located within the Lease record under the tab 'Financials' and then the sub-tab rent.  If the details in the grid are not updated, simply right-click the headers and select 'refresh'.  The software then looks for new detail contained in the database.