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title: "DRAFT Cleaning Up Duplicates"
canonical: "https://servicedesk.maxgeo.com/space/LC/1263566881/DRAFT%20Cleaning%20Up%20Duplicates"
format: markdown
---
<u>**Objective:**</u>

1. I have multiple library items that are identical and only need 1 - refer **Prerequisites 2** then start at **Instructions 1**.
2. I have multiple library items that are not identical, but serve the same purpose, and only need 1 of these - refer **Prerequisites** then start at **Instructions 2**.

<u>**Prerequisites:**</u>

1. Determine how this value is currently being used - including report templates, configurations and system integration - prior to proceeding.  You may need to consult your colleagues.
2. Some values are not recommended for editing, as follows:
  - Contact Type - that item relating to Shires/Local Government - refer related article <span style="color: #403294">"Contact Type Library - Shire" </span>for more information.
  - Dealing Type - "Bond" - refer related article <span style="color: #6554c0">"Dealing Type Library - Bond"</span> for more information.
  - Area Units - They may have the same description, but their conversion to hectares may differ - refer <span style="color: #6554c0">"Area Unit Library"</span> for more information.

<u>**Instructions:**</u>

1. Distinguish between the library items by adding (for example) a "Z" at the start of one of them, and an "X" at the start of another.
2. Review where these library items are being used, and determine which should be retained, remembering:
  - When it comes to the Contact Type relating to Shires/Local Government/Municiples your choice will impact on LeaseControl functionality - refer article <span style="color: #403294">"Contact Library - Shire"</span> for more information.
  - When it comes to the Dealing Type 'Bond' - your choice will impact on LeaseControl functionality - refer <span style="color: #403294">"Dealing Type Library - Bond"</span> for more information.
3. Edit the fields where the redundant value is being used and change it to the retained value.  Don't forget:
  - Update report templates, configurations and integrated systems to the retained value and test outcomes.
  - Archived Leases and Agreements.
4. Archive (if it's a Lease or Agreement) or delete (for all other) the redundant value - refer article <span style="color: #403294">"Deleting and Archiving"</span> for more information.