---
title: "Security"
canonical: "https://servicedesk.maxgeo.com/space/LogChief/1275527248/Security"
format: markdown
---
> Macro (toc)
LogChief enables administrators to control the access rights of the users of the system through the use of Security Groups and Permissions. For the maxgeo_Demo_Configuration, extensive security settings have been created in the Database structure which limit the rights of users to log, verify, edit and take data offline; however, these settings are database wide and if limitations are required for individual profiles and users then this can be setup through the security options described in this section.
To access the security screen click the drop down menu & click either 'LogChief Groups' or 'Users and User Groups'
**System Administrator Login**
LogChief includes a System Administrator Account which has full control over all the features within LogChief.
**LogChief Groups**
LogChief allows an administrator to define LogChief Groups which control who has access toconfigure the system.
**User Groups**
User Group enables an administrator to define the access levels that users have to the selected Logging Profiles.
## **System Administrator Login**
The System Administrator Login has full control over all the features within LogChief.
**Login System Administrator Account**
To login the System Administrator Account click on the * > System Administrator - Log in* menu item in the main window of LogChief.
Type in the system administrator password and click Ok to login the System Administrator Account.
**Change System Administrator Password**
To change the system administrator password click on the * > Change Password* menu item in the main window of LogChief while logged in as the Administrator
Enter the old system administrator password and the new password twice and click OK.
**Logoff System Administrator Account**
To logoff the system administrator account click on the * > System Administrator - Log Off *menu item in the main window of LogChief.
## **LogChief Groups**
By default, LogChief creates a Administrator Group. Users of this group has highest rights. This group is not exportable and also user can't delete it.
LogChief allows an administrator to define other LogChief Groups which control who has access to configure the system.
To view the current LogChief Groups, navigate to the security screen.
Make sure the 'LogChief Groups' option is selected in the drop down menu.
**Add User Group**
To add a new LogChief Group, right click on the LogChief Groups node and select Add LogChief Group from the context menu.
Enter a name and description for the new Administrator Group.
**Add or Remove Users**
Add users to the LogChief Group by clicking the Add button under the Members list.
Remove users from the LogChief Group by selecting a user in the Members list and clicking the Remove button.
**Assign Permissions**
Click on the Permissions tab to set the permissions for this Administrator Group.
**Groups**
Control whether or not a user can administer Administration and User Groups.
**Users**
Control whether or not a user can administer Users.
**Configurations**
Control whether or not a user can administer Configurations.
**Logging Profile(s)**
Control whether or not a user can administer Logging Profiles.
**Synchronise Data**
Control whether or not a user can [synchronise data](#page171).
**Export Data**
Control whether or not a user can [export data](#page165).
**Import Data**
Control whether or not a user can [import data](#page110).
**Clear Data**
Control whether or not a user can clear data using [Clear All Records ](#page178)or [Clear Synchronised Records](#page178).
**Modify Imported Data**
Control whether or not a user can Check/UnCheck "Lock Record" on Import Data screen. In functional way, Control whether or not a user can modify the imported data.
**Edit Administrator Group**
To edit an existing Administrator Group, right click on the Administrator Group to edit and select Properties from the context menu.
**Remove Administrator Group**
To remove an Administrator Group, right click on the Administrator Group to remove and select Remove from the context menu.
## **User Groups**
LogChief allows an administrator to define User Groups for Logging Profiles. A User Group enables an administrator to define the access levels that users have to the selected Logging Profile.
To view the current User Groups, navigate to the Security screen and select 'User Groups' from the drop down menu.
**Add User Group**
To add a new User Group to a Logging Profile, right click on the Logging Profile and select Add Group from the context menu.
Enter a name and description for the new User Group.
**Add or Remove Users**
Add users to the User Group by clicking the Add button under the Members list.
Remove users from the User Group by selecting a user in the Members list and clicking the Remove button.
**Assign Permissions**
Click on the Permissions tab to set the permissions for this User Group.
**Reporting :** Control whether or not a user can view the reports for the Logging Profile.
**Logging :** Control whether or not the user can read, write or view logged data for the Logging Profile.
**Modify Imported Data :** Control whether or not a user can Check/UnCheck "Lock Record" on Import Data screen. In functional way, Control whether or not a user can modify the imported data.
**Edit User Group**
To edit an existing User Group, right click on the User Group to edit and select Properties from thecontext menu.
**Remove User Group**
To remove a User Group, right click on the User Group to remove and select Remove from the context menu.
## **Users**
To modify any groups or user settings, the current user account needs to belong to a LogChief group.
If it isn't you'll need to Logon as a [System Administrator ](#page72)in LogChief as follows:
Once one of the above conditions has been met, click the 'Users and User Groups' button to open the Security window.
Make sure the "Users" option is selected in the drop down box at the top. All the users registered with LogChief will be displayed in the View below.
LogChief requires users to be setup for every Microsoft Windows User who will use the system.
### **New User**
In the Security Dialog, right click the Users folder and select 'Add User'.
Alternatively right click an existing user & select 'copy' to Create a new user (copying an existing user's properties).
Enter the Microsoft Windows Username (including domain\machine name) and a description of the user to add.
Note: If the user is not a local administrator on the LogChief computer then tick the box to give the user permissions to connect to the LogChief System database.
### Groups
Add the user to Administrator and/or User Groups to control the access levels of the user.
Simply check the box next to the groups you want to add this user to.
### General Settings
Set the user's Display, Logging and GPS settings for each Logging Profile.
Click on a Logging Profile Name in the left panel to change the settings for that Logging Profile.
**Display Settings**
**Auto Save**
Change when the logged data is automatically saved.
None - logged data is only saved when the user clicks the Save button in the toolbar;
On Tab Change - save the logged data when a new logging group or logging view is selected;
On Exit - save the logged data when the logging window is closed;
On Row Change - automatically save the logged data when a record is modified, created or deleted;
**Expand Field Widths**
Expand the grid column width to fit the column caption when the column width is adjusted by mouse.
**Move to Next Field**
Automatically move to the next grid column after the current cell has been edited.
**One Click Editing**
Load the cell editor when the grid cell is adjusted by mouse.
**New Row Bottom**
Display the new record row at the bottom of the logged data in the logging grid.
**Logging Settings**
To adjust logging settings click on the Logging tab.
**Uppercase Hole ID's**
Automatically uppercase entered Hole ID's.
**Increment Hole ID's**
Automatically increment the numeric suffix of entered Hole ID's.
**Pad Hole Suffix**
Pad the numeric suffix of entered Hole ID's with 0's to the given length. For example, a pad hole suffix of 4 with a starting number of 1 is 0001.
**Uppercase Sample Id's**
Automatically uppercase entered Sample ID's.
**Increment Sample Id's**
Automatically increment the numeric suffix of entered Sample ID's.
**Pad Sample Suffix**
Pad the numeric suffix of entered Sample ID's with 0's to the given length. For example, a pad sample suffix of 4 with a starting number of 1 is 0001.
**Library User Value**
This user setting is used to set the default value for the field(s) which has been set as "**% LOGGED_BY%**" during the [Profile setting](#page51).
By default, when you click on the "**...**" button, it opens the screen with dbo.tblLIBPerson selected.
During the data logging, LogChief replaced the "**%LOGGED_BY%**" value with the value selected here. User can change the Library Table here but, needs to be careful as there is a possibility that the library doesn't match with the database library and data logging failed completely.
In the example above, I have set default for Data_Source and Logged_By filed with "%LOGGED_BY %". During the data logging, LogChief replaced that value with "DRILLER1".
User can also choose another value if they want e.g. "DRILLER2", during the data logging.
**GPS Settings**
**Default Datum**
The datum to use when transforming latitudes and longitudes.
**Default Grid**
Transform the latitude and longitude returned by the GPS receiver into this grid.
### Profile View Settings
Set the properties of the Logging Views for each Logging Profile for this user.
Click on a Logging Profile View Name in the left panel to change the settings for that Logging Profile View.
**Alias**
Set an alias for a view field which is displayed in the logging grid column header.
**Visible**
Set whether or not this field is visible in the logging grid.
**Copy**
Set whether or not values from this field are copied when using the Copy Record feature while logging data.
**Width**
Set the default width of the logging grid column for this field. (length in pixels)
**Order**
Highlight a field in the grid and use the Up and Down buttons to adjust the order that the fields will appear in the logging grid.
**Auto Size Widths**
To set the width of a field's logging grid column to the width of the alias, click on the Auto Size button. To auto size all the fields, click on the Auto Size All button.
### Summary
The summary displays the settings for the user, for review, before committing the changes.
Changes are highlighted in red.
### **Edit User**
To Edit a User in the LogChief System, first navigate to the Security screen, then select the Users drop down box option.
Right click on the user to edit and select the Properties item from the context menu.
### **Delete User**
To delete a User from the system, first navigate to the Security screen, then select the Users drop down box option.
Right click on the user to delete and select the Remove item from the context menu.
### **Copy User**
To copy an existing user and all of their settings, right click on the user and select the Copy menu item.
Enter the name and description for the new user.
